The use of computers has completely replaced the use of pen and paper. Remember typewriters, how much time and concentration were needed to finish writing a report? Along with the development of technology, our needs are also growing and changing. The computer is an equipment that we definitely need to have in our home. In everyday life, we use programs like Word and PDF to write and save important data.
PDF is a worldwide business trend in storing a variety of documents, from those that contain only text to those with tables and photographs. It’s a professional form of the document, which displays it in the original form without the possibility of correction.
Due to the possibility of adding text, photos, and various other clips, it’s increasingly attractive for digital promotion and marketing. However, we often ask ourselves the question of whether we can convert another file to PDF and at the same time preserve its quality?
We know how important the quality of any document is, especially if it’s a business one.
Therefore, we’ll give you the answer to this question in the continuation of the article and we hope that we’ll be able to eliminate all your dilemmas.
Benefits of using PDF
If you’ve run a PDF at least once, we’re sure you’ve stuck to it and you’re still using it. One great advantage of this file is that its use is quite simple and doesn’t require the purchase of an application or software. As a way to share documents via email, it has become a real trend in the business world. In schools, colleges, and in the business world, they have been leaders for a long time now. In addition to the benefits already mentioned, let’s see why the PDF is so unique!
One of the reasons why PDF is increasingly used in the business world is security. This means that you have the option to protect the document with a password, without which it won’t be possible to open it. This is a great thing if you are writing or sending a strictly confidential document. There is no chance of the document being misused while it has a secured password.
PDF has a significantly smaller file size compared to other formats. This means that it won’t be a problem for you to save it on the hard disk, whatever its contents may be.
As videos, animations, autographs, 3D models, etc. can be added to this file, it becomes multifunctional and visually outstanding. Presentations and reports will be much more interesting and easier to create, and will have much more benefits for the other side.
One of the most important issues when it comes to this document is quality. The thing that makes PDF so popular is that you can enter a handful of data of different sizes without compromising the final quality. That’s why they are a great way to exchange and share documents.
PDF impact on document quality
We have partially answered the question from the first part of the article, but let’s explore this area a little bit more.
The more and the more demanding the data we enter into the PDF file, the larger its size will be. Less hard disk space usage helps us store data as well as reduce storage costs. In an attempt to solve this problem, a lot of people go to the process of compressing PDF files. The general opinion is that the compression of this document harms the overall quality, but is it really like that?
We are aware that for the better performance of a bank, marketing agencies, administrative institutions, the quality of the document is crucial. By using a PDF file, we can compress and preserve quality at the same time. The size of the document will be reduced and the compressed document will retain all the important information with the same dose of quality as in the original.
Here are some tips on how you can successfully compress a PDF without compromising its quality.
How does compression work?
If we want our PDF to be visually appealing and professional, it will contain many different elements. The more elements the larger the size of the document is. For a file to be easy to send via e-mail, it is necessary to reduce its size and not compromise its quality. This is exactly what we can achieve by compression. Each compression tool uses certain algorithms to detect and remove redundant elements, find data that needs to be highlighted and can be reduced without compromising the quality of the document. In other words, the compression gives you an overview of all the elements and allows you to control quality.
Explore online tools
Today, almost everything can be found on the Internet. That is the case with our topic as well. There are several websites and channels that operate successfully as PDF compressors. Of course, you cannot trust each one of them. A site like any-pdf.com offers you the services of converting to a PDF file, sharing, merging documents, reducing the size, etc. Just one click separates you from the desired result. All you have to do is upload the file and in a few minutes, the job is done! Of course, before entering the data, read carefully the conditions of the site and find out more about how they work.
Keep the originals
After compressing the PDF file, likely that you won’t be able to restore it to its original form. In every business, mistakes happen, so they are possible here as well. If you make an error when compressing a file and don’t specify the desired size or you forget an important element, while saving the file, your data may be lost. Therefore, it’s strongly recommended that before starting the compression, save the original document to avoid such situations.
Now using PDF and compressing it seems much more appealing and easier, doesn’t it? After detailed research we could say that quality and PDF compression are equal. Don’t be afraid to go through this process. By following the given tips as well as good websites you won’t make a mistake and you can find out more about this topic.