Faxing has been a major component of the business world for more than half a century now. Though the rise of the internet, document-sharing platforms, and other options have led to a decrease in the use of faxing, they certainly haven’t altogether eliminated it. Faxing remains essential for businesses in several industries, and it can give today’s companies an array of benefits.
Of course, not all modern fax solutions are created equally. Some are more efficient, effective, secure, and user-friendly than others. Whether you’re looking for a new fax solution for your business or considering becoming a cloud fax reseller, choosing the right provider is essential for maximizing the potential advantages of the latest technology. Keeping the following factors in mind can help you to pick the perfect provider to partner with.
Aligning Your Needs With Available Options
When choosing a cloud fax provider, it’s important to align your needs with the available options. Not all providers offer the same business fax solutions, so not all of them can effectively meet your needs.
Consider how many faxes you’re likely to send on a monthly or yearly basis. Think about whether they’re mainly local transmissions or you send and receive documents globally.
Does your entire team work in-house, or do you have a remote workforce?
Be sure the provider you choose offers the level of fax capacity and geographical range you need to send and receive as many faxes as you’ll need and allow you to send them wherever you need.
Minimal Downtime
Downtime is another factor to consider. Time is often of the essence when you’re sending and receiving faxes. Frequent and extended downtime could greatly interfere with your business.
Choose a provider with a reputation for minimal downtime and measures in place to foster the reliability of their services. Doing so will minimize disruptions and the problems they can cause.
Integration and Scalability
Additionally, be sure the cloud-based fax solution you pick integrates with your operating system, software, and apps. That’ll improve your efficiency, productivity, and potentially even your security among other benefits. It’ll also enable you to use cloud faxing to your fullest advantage.
Consider scalability when you’re looking for a provider too. It’s important that your cloud faxing solution is able to grow and change along with your needs. That’ll keep you from having to switch suppliers every time your needs evolve.
Security
Security is likewise a major factor to consider when you’re looking for a cloud fax provider. After all, security concerns are on the rise, and they’re only going to continue to grow in the future.
You need a provider that uses multiple measures to keep your information and that of your clients safe.
From multifactor authentication and encryption to allowing you to use stringent access control, make sure your provider is able to give you the level of security you need.
Compliance
You’ll also need to think about the regulations regarding information privacy and other concerns that apply to your industry and company. Being a secure cloud fax solution doesn’t automatically mean it complies with those regulations. Be sure the solution you choose conforms to the regulations you’re expected to abide by.
Finding the Right Cloud Fax Provider
Several cloud fax providers are available at this point, and each one offers its own features and benefits. Not all of them are capable of meeting your needs, though. Remember the factors mentioned here to help you find one that can meet your expectations both now and in the future.
Finding the right provider will keep you compliant with industry regulations while also ensuring you have the range, scope, and security you need.
